1. What's Working: A really effective one-two punch
By Managing Editor Deborah Block and Paul Karps
2. Easy?
By Rick Christ
3. Self-audit your donor communications
By Tom Ahern
4. Where's Mal
6. Best Practices: Destination marketing
By Tom Gaffny
7. Ask Mal
8. HandsOn: Make your Web site a big hit
By Lance Trebesch and Taylor Robinson
9. Web 2.0
By Mandy O'Neill
10. Copy Corner: Supporting the tangible
By Deborah Block and Paul Karps
1. A really effective one-two punch
By Managing Editor Deborah Block and Paul Karps
If you're a regular reader of this newsletter, you know we've written about the thank-you process any number of times over the years. This, of course, attests to the importance of saying "thank you" to your donors—quickly and graciously. But it also points out that we're always on the look-out for fresh, creative ways to express appreciation for a recipient's generosity.
Here, then, is one approach that recently caught our eye. It comes from Amnesty International (New York NY) in response to a $15 first-time gift.
What's particularly interesting is not just that this new member received two separate thank-you mailings—something which we've also seen done by other organizations—but that both packages arrived the very same day. Whether this was deliberate or by accident, together they provided a really effective one-two punch: making the recipient feel especially good about donating in the first place. Which is, after all, the ultimate goal of the thank-you process.
Both packages were mailed first class, with the postmarks clearly showing they were sent on the same day. Package #1 mailed with a live first-class stamp, while Package #2 was metered at the presorted first-class rate.
A bit more institutional in nature, Package #1 arrived in a window #10 with teaser copy that read: "Your New Membership Card Enclosed." Inside was a standard two-paneled 8-1/2 x 7" lasered receipt. The membership card and two-sentence thank-you message were on the top panel with the bottom panel being a reply device for an additional gift and check-off boxes about estate planning, monthly giving, and the like. A BRE was also enclosed.
Overall, nothing special here, right?
Package #2, however, was delivered in a far more personal-looking, closed-face Monarch envelope with no teaser. It also used a realistic "typewriter" font in both the address and the return address.
Enclosed is a one-sided 5 x 8" generic letter "From the desk of . . . Larry Cox." In it, the group's Executive Director introduces Lim Guan Eng, a Malaysian prisoner Amnesty helped release: "In welcoming you as a new Amnesty member, I wanted to share one of our special victories with you." He closes, "Thank you for joining Amnesty and contributing to our work. You are what makes all of our small and special victories happen."
A longer two-sided, 7 x 10" letter from Lim Guan Eng—addressed "To my friends at Amnesty International"—is then included, compellingly telling this man's story and the role played by Amnesty. He specifically mentions the "cards and messages of support" he received.
This, significantly, ties in directly with Amnesty's acquisition control package (to which the new member had responded) that features a card to be signed by the recipient, which will then go to a prisoner of conscience. In essence, then, the letter from Lim Guan Eng reinforces this involvement device . . . and the reason behind the initial donation.
By the way, there were no other components in Package #2.
The takeaway is that if the receipt (and the idea of a second Ask) in Package #1 had been included as part of Package #2, it would have detracted from the emotional impact of this second mailing. But separately, though clearly a more expensive option, the two packages really complement each other.
To see both mailings, click here.
Copywriters Deborah Block and Paul Karps are partners in BK Kreative, 1010 Varsity Court, Mountain View CA 94040, phone (650) 962-9562, fax (650) 962-1499, e-mail bkkreative@aol.com.
2. Easy?
By Rick Christ
If your online donation process is as easy and safe as online shopping, you still have a way to go to make it seem easy and safe to your donors. Is online banking the key?
Web users enjoy the convenience of shopping online, but are afraid of what they perceive to be a lack of security, according to the recent Pew Internet report on online shopping.
Can we apply these same perceptions to online giving? Yes, and no. Donating online has all of the same perceived dangers as shopping online.
But is there any real convenience in giving online? After all, most donors don't really see that they have to make a choice between giving online and driving to your headquarters to make the gift in person. Getting people to give online is more about overcoming inertia—not giving at all—which, let's face it, is far more convenient than giving will ever be.
Never mind that online giving via credit card data is much safer than handing your credit card to the greasy waiter at the diner.
The myth of online insecurity pervades. So what to do about it?
Stress the safety of the process from start to finish. Test all of the security icons you can find to see which combination of copy and form design increases the donors' confidence in the safety of their transaction.
Make it easy. According to the Pew report, 58% of online shoppers say they have suffered one or more of the following feelings:
frustrated by the lack of information they encounter while using the Internet to find out about or buy goods or services;
confused by information they have found online during their shopping or research;
overwhelmed by the amount of information they have found online while doing online shopping or research.
Speaking of easy, have you tested whether offering PayPal increases your donations? One of my firm’s clients gets about 60% of its Web-generated gifts through its credit card donation process. Another 16% come in via PayPal and 24% come in the mail, on donation forms printed from the Web site. PayPal gifts average 18% less in size than credit card gifts, but most of them are gifts that would not have come in without that option.
Some good news in the Pew report: 39% of Internet-savvy Americans do their banking online, a healthy growth from 27% three years ago. Donations via online banking stand to grow as a result, something that may have higher perceived safety, greater ease of use, and perhaps lower fees.
Reprinted with permission from NPAdvisors' e-Fund News.
3. Self-audit your donor communications
By Tom Ahern
Do your organization a favor. Get your thick skin back from the dry cleaners and conduct a self‑audit.
I audit donor communications for part of my living: Web sites, newsletters, appeal letters, and the like. Then I issue "report cards" on their effectiveness, based on industry best practices.
Trust me, there is no work more emotionally gratifying for a writer than pointing out what's horribly wrong in stuff that other people wrote. Sheer bliss.
In my audits, I use nine basic criteria, which I've outlined below. To increase giving and retention to their loftiest levels, donor communications must be effective in all nine areas. There are many other criteria, incidentally. But these nine cover the fundamentals.
Try a do‑it‑yourself audit. Take any vital donor communication and judge it against these nine criteria. (If I may suggest? Most nonprofit newsletters are rank with shortcomings.) Keep the tissues handy.
Criterion #1
Is the content "donor‑centric?" Does it say, over and over, somehow: "With your help, we can do amazing things. And without your help, we can't. It all depends on you." An example of a newsletter headline that meets this criterion is: "Your staggering generosity helps thousands of RI women . . ."
Criterion #2
Is it entertaining? Does it have the necessary virtues of unexpectedness, simplicity, and a conversational tone? An example of a newsletter headline that meets this criterion is: "Oops: Federal tinkering accidentally ends discount birth control, a benefit available to lower‑income women and families since 1990."
Criterion #3
Is urgency part of the message? Does it strongly ask the donor to contribute now? Be aware: Inertia is the real enemy in fundraising. Getting someone to "just do it"—to write the check, to go online and give—is the hard part. A sense of urgency helps move people to take action. An example of a newsletter headline that meets this criterion is: "Donors: Start your checkbooks."
Criterion #4
Does the message somehow talk about, or suggest, the chance of loss?
Psychologist Robert Cialdini's famed research found that response from your target audience will increase if your message emphasizes the chance of loss. He also discovered that the chance of loss is far more persuasive than the promise of gain.
Here's an example of "loss writing" from a recent front-page article in the Planned Parenthood of Rhode Island newsletter: "Donors: You are our only hope, as it turns out. Growth is a wonderful thing. We're thrilled that people use PPRI more than ever. But growth brings with it a perennial problem: finding the money to pay for it all. This year PPRI must raise an extra $400,000 in gifts to meet surging demand for core programs." Where's the loss? It's implied. If PPRI doesn't raise that added $400K, the article hints, it won't be able to meet demand—and the community loses.
Criterion #5
Does it pass the you test? Get out a red pen (I prefer the boldness of a Sharpie). Then get out a vital donor communication such as an appeal letter or newsletter; or print out your Web site's homepage. Apply red pen to paper. Each time the word you appears—in any of its forms (yours, you'll)—circle it. Good donor communications will look like they have the measles.
You is the most powerful (and warmest) word in advertising. (If you're turning your nose up, please note: Technically speaking, fundraising communications are just advertising by another name.) Frequent repetition of the word you keeps readers engaged. While infrequent use leaves readers cold.
Criterion #6
Is the communication built for browsing? Particularly, are the headlines effective?
People don't read deep most of the time. They browse. It's the only way to deal with the information glut that frustrates us all. I digest four major newspapers a day, all in about 30 minutes. How? I read just headlines. I only dig in if I find something of special interest to me.
The day is long gone when you could reasonably hope people would read an article with a weak headline. Web sites—which are built for skimming—hastened the day's demise. If your communications do not suit up for skimmers, browsers, flippers, and clickers, you're not playing in the right game.
You should be able to read a headline and its subhead (which work together as a unit) and know exactly what the gist of the story is. If you're at all puzzled, then the headline's a failure. Failed headlines are the #1 reason donors do not respond to newsletters.
Criterion #7
Is it convenient to respond to offers? Again, it's all about inertia. Make your offers ("Do you want to do more? Sign up for monthly giving online now!") easy to respond to, and more people will.
Criterion #8
Is there accomplishment reporting? I.e., what are your results? This is the #1 thing donors care about: "How did I change the world by sending you a check?" At least a third of every donor newsletter should talk about results.
Criterion #9
Are there credibility builders? In other words, does every communication help establish trust in the donor? Trust and results are the two things donors value most, according to 2007 research conducted by Cone. Nothing new there, incidentally; it has always been so. But with the proliferation of nonprofits—their numbers rose more than 35% in the last decade—and frequent reports in the media of fraud, misuse, and poor financial controls, donors’ skepticism has flourished. (A 2006 Villanova study found that 85% of Roman Catholic dioceses had discovered embezzlement in the last five years!)
Copyright © 2008 by Tom Ahern, phone (401) 397‑8104, Web www.aherncomm.com, e-mail a2bmail@aol.com. Reprinted with permission from Tom’s online newsletter, Love Thy Reader.
4. Where's Mal
May 1-4, 2008 – Hamburg NJ
Social Venture Network Spring Conference
Site: Crystal Springs Resort
May 21-25, 2008 – Kuala Lumpur, Malaysia
8th International Workshop on Resource Mobilisation
Master Class: Nonprofit Management for CEOs with S. P. Jain Management Institute Faculty Members
Big Hall Session: The Ethics Challenge: The Fundraising Courtroom
Workshop: The Fundamentals of Direct Marketing
Advanced Mini-Course: How to Retain and Develop Donors Through Great Direct Marketing, with Anup Tiwari (UNICEF)
Site: Eastin Hotel
June 3-5, 2008 – Palm Beach FL
DMA Nonprofit Leadership Summit
Discussion Facilitator
Site: Ritz Carlton Hotel
June 5-8, 2008 – Boston MA
Business Alliance for Local Living Economies
2008 BALLE Conference
Site: Boston University
July 7-9, 2008 - London, United Kingdom
UK Institute of Fundraising National Convention
July 23-25, 2008 – Washington DC
Bridge to Integrated Direct Marketing Conference
Pre-Conference Workshop: Crafting a Message to Win More Supporters for Your Cause
Workshop: The Copy Clinic: How to Write Successful Fundraising Letters
Site: Washington Hilton Hotel
August 4-7, 2008 – Minneapolis MN
Planned Parenthood Federation of America Development Officers Conference
Workshop: The Copywriter's Workshop: Crafting Brilliant Letters, E-mails, and Telemarketing Scripts for Breakthrough Fundraising Results
Workshop: Creating the Perfect Year-End Campaign
Workshop: The Do’s and Don’ts of Response Devices
October 14-17, 2008 – Noordwijk, The Netherlands
28th International Fundraising Congress
Master Class: The Copywriter’s Workshop: Crafting Brilliant Letters, E-mails, and Telemarketing Scripts for Breakthrough Fundraising Results
Site: NH Leeuwenhorst Hotel
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Mal and other top-notch experts will be in Washington DC July 23-25, 2008 at the Bridge Conference. Join them to learn the latest fundraising tips and techniques. Click here to obtain more information or to register. |
Be relevant—be local
Highlight the video
Engage constituents
Leverage techniques that work in the mail
Send information in bite-size chunks
Work at channel integration
Personalize your organization
Be visual—be provocative
Say "thank you" in different ways
Ask friends to "get the word out"
Be timely—be there
Highlight your partners
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Late that same week, I received another communication from the ACLU urging me to attend a rally in Washington DC—but including information about how I could join a bus of supporters leaving the Boston Area from a point very close to my home.
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And here's a localized invitation from another nationwide nonprofit advocacy group, Common Cause (an invitation that incidentally came the same day as the initial communication from the ACLU):
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And here's yet another example of excellent localization, this one from Environmental Defense:
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And here's yet another example, from The Humane Society of the United States:
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Chances are, the budgets of the ACLU, Common Cause, Environmental Defense, and The Humane Society of the United States are larger than yours—but if so, their reach is broader to match. Even if your resources are limited, there's no reason you can't invest a little time and a little elbow grease in localizing your organization's online communications, and becoming all the more relevant to your supporters.
Tom Gaffny is Executive Vice President, Epsilon, 601 Edgewater Drive, Wakefield MA 01880-6235, phone (781) 685-6825, fax (781) 685-0817, Web www.episilon.com, e-mail tomgaffny@epsilon.com.
Decide your link-recruitment strategy
Identify what valuable service/information your organization contains
Develop a list of the top 50 possible links with contact information
Set your link placement goals for each contact
Decide what anchor text you'll use for each contact
Mandy O'Neill is Director, Business Development, Convio, Inc.
This publication is designed to provide accurate and authoratative information in regard to the subject matter covered. It is distributed with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. If legal or other expert assistance is require, the services of a competent professional should be sought. (From a declaration of principles jointly adopted by a committee of the American Bar Association and a committee of publishers.)
Mal Warwick's Newsletter: Successful Direct Mail, Telephone & Online FundraisingTM
(ISSN 1067-9316) is published 12 times per year by Strathmoor Press, Inc.,
2550 Ninth Street, Suite 103, Berkeley CA 94710-2516,
phone (510) 843-8888, fax (510) 843-0142, e-mail info@strathmoor.com.
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